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Exporting email archives with restrictions to MBOX

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I'm writing from the Canadian Centre for Architecture, where we've been using ePADD to restrict a significant amount of personal emails from an archive of more than 6,000 emails. We've reached the point where we're ready to export, ideally to an MBOX file. However, the appraisal module exports the complete archive, including all the restricted email.

I saw on a previous thread that it is possible to export to MBOX from the delivery module. Is this functionality still supported? Is it documented anywhere? What happens to the other labels?

We could also just keep the delivery module as the access copy, as we do plan on using ePADD in the future, but ultimately would prefer something more software-neutral for long-term preservation.

Thank you!

Stefana Breitwieser

asked May 9, 2018 by sbreitwieser (120 points)

1 Answer

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Hi Stefana,

ePADD was not originally designed for preservation, though we are continuing to add support for preservation with each release and the description I provide below may change in the future.

The current "Export to MBOX" functionality in ePADD 5.0 is intended to export an unprocessed MBOX version of email which may have been imported via IMAP, and includes all messages, including any messages you may have marked with restriction labels.

As you mentioned, the best current work-around available now to achieve your goal may be to export the mail to Delivery (since that does not include messages marked with restrictions, but should include general labels). Once in Delivery, navigate to the search screen. Leaving the search query blank, hit the search button. As you are working with a relatively small set of messages, this should return the complete set. From this screen, select the download button to the above-right of the message pane. This should download the set of messages.

Please let me know if you have additional questions!

Josh Schneider
ePADD Community Manager

answered May 9, 2018 by Josh_Schneider (5,040 points)
ePADD is a software package developed by Stanford University's Special Collections & University Archives that supports archival processes around the appraisal, ingest, processing, discovery, and delivery of email archives.